Moving Businesses Forward

EXECUTIVE COORDINATORFriends of Puerto Rico
Job Start Date:01/05/2021Type of Position:Full-time roles in Puerto Rico
Number of Openings:1
Job Location & Contact:
Puerto Rico
Puerto Rico, Outside US00603
(202) 889-7331
Email
Job Description:
The main responsibility of this role is to provide administrative and program support to the President and serve as the right-hand advisor. This support will come in a variety of day to day tasks. From serving as the primary point of contact for internal and external communications to scheduling, organizing, and overall program coordination of executive outreach and external relations efforts. Manage the President’s calendar Book all travel including flights, car rentals, and hotels Screen phone calls and determine the level of priority Prepare monthly expense reports and financial statements Drafts letters and memos on behalf of the President Respond to and prioritize meeting requests File documents on Dropbox and in the office Send documents for signature through DocuSign Record meeting minutes Update Salesforce with all of President’s correspondences Open and sort mail Maintain inventories supplies in the office Conduct research as needed for organizational needs Assist with the management of FoPR’s current programs: SEEDS, AMIGAS, and Cafe Ama Love, as well as the development of new programs Adhoc requests
Experience Required:
Bachelor's degree preferred Fluency in Spanish and English (written and verbal) Ability to travel inside the U.S. Prior experience as an administrative assistant is a plus Proficiency in GSuite (Google Docs, Google Sheets) Microsoft Office (Outlook, Word, Excel, and PowerPoint), Salesforce, Adobe Acrobat, and Social Media web platforms. You are incredibly organized with a positive attitude You are creative and enjoys working within a small, dynamic entrepreneurial environment that is results-driven and detail-oriented You want to work for a mission-driven social impact organization in a startup stage You have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills You have the ability to prioritize tasks, meet deadlines, and work under pressure You are empowered to work independently on projects, from conception to completion, and must be able to handle a wide variety of activities and confidential matters with discretion You are willing to take on additional responsibility for other duties and projects as assigned You have flexibility to work beyond normal business hours during peak program planning season
How to Apply:
https://forms.gle/adLeMLnRRTkbjAbW9
Application Deadline:
Jan 01, 1900
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